The purpose of this policy is to establish guidelines for the issuance of ceremonial documents including proclamations and certificates of appreciation/recognition.
Click here to request a Ceremonial Document
A. Requests for Recognition Criteria:
The Mayor’s Office will consider a request for a proclamation or certificate of appreciation/recognition from any group or individual, as long as the request has some type of local relevance and/or promotes activities taking place in the City of Greenville. All requests are subject to approval by and prepared on behalf of the Mayor or the Mayor’s designee. The general criteria for the issuance of these types of recognition are:
- Issues with widespread community interest or concern, with a primary emphasis on requests that are in support of city goals and objectives
- Recognition of a local, civic organization, group or individual achieving outstanding or significant accomplishments
- Acknowledgment of significant events or celebrations Ceremonial Documents:
Certificates of Appreciation/Recognition may be issued for the following (not an exhaustive list):
- Eagle Scout achievement
- School or sports groups achievements
- Non-profit corporations
- Individuals or groups who have made significant contributions to the community
Information required: A summary of the achievement or an overview of the years of service or specific contribution to the community.
Proclamations may be issued for the following (not an exhaustive list):
- Civic celebrations
- Organizations contributing to the economic development of the City
- Issues with widespread community interest with a primary emphasis on requests in support of city goals and objectives
- Significant community based events
- Significant anniversaries of Greenville based institutions, corporations, community partners, and non-profit organizations
- Fundraisers benefiting the citizens of Greenville
Information required: A brief history of the organization or a description of the purpose, goals, motto or theme of the event is required to complete the proclamation. If funds are to be raised, who will benefit from the event, and what will take place during the time of celebration/recognition, including dates and times.
C. Receiving Requests:
To start the ceremonial document process an individual or organization must first submit a written request. Written requests should be sent to the attention of the Mayor on the standard application. All requests must be received at least fourteen (14) business days prior to the event to the address listed on the Request for Ceremonial Documents Form.All requests will go through an internal review and approval process. The Mayor and the City Council reserves the right to determine the appropriateness and the type of document to be issued based on the information provided by the requesting individual and/or organization. Submission of a request, does not guarantee the issuance of a ceremonial document. All requests must include the name and daytime phone number of the contact person. Submitting a draft with your request of the document desired will expedite the process considerably. Please specify whether the document should be mailed, held for pick-up, or presented at a special event or City Council meeting. Documents will be presented at special events pending the availability of the Mayor, his/her designee or other city officials to honor such requests. Presentation at a specific City Council meeting must be approved in advance by the Mayor. Only one ceremonial document will be issued per event.
D. Other Types of Presentations:
- The City will also, on occasion, issue other types of formal recognition, including plaques at special events, or a Key to the City as determined by the issuing official. The City Manager’s Office will be responsible for the coordination of these events.